HOW EZII SOLVED A DAIRY'S PAYROLL CHALLENGES
A CASE STUDY
A branch of a leading cooperative dairy society in Karnataka faced a major payroll roadblock. Until almost the end of a financial year, their payroll was being done by a neighboring district's cooperative society. After a split, and overnight, they had to fend for themselves with neither a payroll software nor a trained payroll team, and with a complex payroll system to boot. They turned to EZII for a quick, adaptable, reliable, and scalable solution.
THE CHALLENGE - I
The payroll situation was highly complex and critical:
- >>No CTC model in place
- >>About 12 employee grades with multiple payheads, about 22 earning heads and 11 deduction heads.
- >>Almost 14 different pay structures were required to be set up with differing computational formulas like shift based payments, non-working day allowances etc.
- >>Several types of loan/advance (for education, family needs, housing, vehicle, durables and festivals) recovery system from salaries etc., with diverse recovery rules.
- >>Salary-linked deductions for in-house product purchases and monthly insurance related deductions
- >>Multi-location employees in collection camps.
- >>Hundreds of employees with no clear roadmap of being independent
in this critical function.
THE CHALLENGE - II
As a result, they had to:
- >>Set up overnight configurations for workflows and access rights to control all the related processes.
- >>Migrate the data of the first 9 months of the financial year accurately from a legacy data source for tax computation
- >>Process, reconcile and roll out in a period of 3 working days.
THE CONTEXT
The client required a payroll platform that could:
Scale to hundreds of employees and multiple locations
Automate compliance with evolving statutory laws
Adapt to unique deduction and loan recovery models
Provide simple, user-friendly dashboards for first-time users
Enable seamless and error-free data migration
The mandate: Go live in days, not months.
THE SOLUTION
EZII delivered immediate results
- >>Fully customized workflows for multi-layered pay structures
- >>Automated compliance across all salary groups
- >>Integrated loan and deduction recovery mechanisms
- >>Streamlined supplier payment modules
- >>Accurate, bulk data migration
- >>Intuitive dashboards for quick adoption
Implementation time: Just 2 days.
THE OUTCOME
With EZII, the client gained payroll clarity and confidence:
- >>100% compliant payroll processing
- >>Accurate and timely salary disbursement
- >>Seamless Employee payments across multiple locations.
- >>Complex deductions managed automatically
- >>Payroll efficiency without manual errors
The Outcomes You'll Love.
Save 10+ hours/month
Automate repetitive tasks and free up your team for higher-value work.
Close the loop faster
Get instant alerts when attention is needed, so nothing falls through the cracks.
Single source of truth
Accurate, real-time insights from all your tools in one unified dashboard.
Zero compliance errors
Automated checks ensure every calculation meets statutory requirements.
How It Works
Get started with EZII in just 3 simple steps
Enter company & admin details
Add your organization's info, industry, headcount, PAN/GST, and holder contact in minutes.
Pick the modules you need
Choose features like FBP, Loans, PF, ESI, Income Tax, Compliance, and more.
Get access & go live
We provision your organization instantly. You receive credentials and can start the same day.